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ow do you inform someone you're angry with him? E.g. because he didn't do
something you expected him to do?
Well, you could try it by putting your judgement on paper, or by using
profanity (such as "in stead of sitting on your lazy ass, …" or "you lying
moron, you promised to do … ").
Surprise, surprise, … research has shown that such behavior is not really
successful. It offends the receiver of the message and often the whole case
escalates and gets out of control. Other alternatives with the same effect
are known as character assassination: "While you have a constipation of the
brain, …" and as use of absolutes: "Can you never do something right?"
This kind of communication of often seen in internet newsgroups (the so
called "flame wars), but (as far as I know) it has been studied over the
last 30 years. One of the reasons communication can escalate, is because
written communication is severely limited (no non-verbal communication), so
watch out for what you write.
What can you do about it? Several authors present similar solutions. The
book I studied before writing down the solution below is "People Skills",
written by Robert Bolton, Ph.D. in 1979, but I've seen other versions (e.g.
in Visionary Leadership skills, by Robert Dilts). My solution combines
elements from what I've read in these different sources.
What you do is you carefully present your message by splitting it out in 3
parts:
what are the facts: what happened specifically?
what is the effect on you ? (the factual result + your emotional reaction ->
how you feel because of it)
what you would do in stead / what you plan to do against it (again: facts,
facts, facts). Watch out for giving too much advise, it could be interpreted
as an insult to the persons intelligence.
Where did the inspiration from this case come from? Well, I just wrote a
letter according these principles to a person living in my neighborhood. He
used to burn his garbage on a piece of land not too far from my door, and I
was fed up with the smell of it. In stead of starting to insult "the son of
a b..", I cited what I saw, what my feelings about it where and I asked him
to put his garbage where it belongs. If he wouldn't stop, I told him I'd
inform the authorities about the problem. As a result, he came to apologize.
My letter had made him understand what were the effects for others. He felt
embarrassed he had caused this kind of trouble and he promised not to do it
again.
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